Senate Bill 272

On October 11, 2015, the State of California enacted Senate Bill 272 (SB 272) which required local agencies to make publicly available a catalog of application software ("Enterprise System") that are used to enterprise wide.

Enterprise System 

"Enterprise System," as defined by Senate Bill 272 (SB 272), is referred to as a system that "collects, exchanges, and analyzes information that the agency uses" in multiple departments and/or is an original data source.

Exceptions 

• Physical access control systems, including employee identification management, video monitoring and other physical control systems.

• Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, or water or sewer functions.

• Systems related to 911 dispatch and operation or emergency services.

• Systems that would be restricted from disclosure pursuant to Government Code Section 6254.19.

• The specific records that the information system collects, analyzes or exchanges.

In addition, the bill is not intended to "permit public access to records held by an agency to which access is otherwise restricted by statute or to alter the process for requesting public records." If the public interest is served by not disclosing or is best served by disclosure of "system name, brief title, or identifier of the system," then the agency may provide these brief details of the system.

Requirements 

• Current system vendor
• Current system product
• System’s purpose
• A description of categories or types of data
• The department that is the prime custodian of the data
• The frequency that system data is collected
• The frequency that system data is updated

Enterprise System Catalog (Click Here) - Updated Annually